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Our client, a finance firm located in Waltham, MA is seeking an organized and proactive Receptionist/Office Manager to join our team. This role will consist of a Monday-Friday, 9am-3pm schedule and is paying up to $26/hour depending one experience. This role will be fully onsite in the Waltham office and will be a temp to perm position.

Reception Responsibilities:
* Greet clients and visitors professionally and answer the phone in a courteous manner.
* Maintain a neat and organized reception area, including visitor and conference room spaces.
* Assist with team calendar management and distribute the company's weekly agenda each Monday.
* Track and update the company's "time off" calendar.
* Coordinate daily lunch deliveries for the team, including setup and cleanup.
* Ensure delivery personnel and guests are greeted promptly, and meeting hosts are notified of arrivals.
* Manage incoming and outgoing mail and packages for UPS & FedEx.
Office Manager Responsibilities:
* Support all office operations and administrative tasks with a positive, "can-do" attitude.
* Maintain office equipment, order office supplies, and liaise with vendors and suppliers.
* Establish par levels for supplies in the staff kitchen and maintain cleanliness in this area.
* Ensure coffee station is stocked, manage orders, and notify vendors for repairs as needed.
* Handle expense tracking and reimbursement for corporate credit card.
* Work closely with contractors, vendors, and tenant services to ensure building access and maintenance are managed efficiently.
* Solve problems and take on new responsibilities as they arise, collaborating with the team for solutions.
* Assist with organizing and hosting special events, such as the firm's Annual Meeting in May and September.
* Provide assistance with travel bookings and expense tracking as needed.
* Complete various administrative tasks and office errands as required.
Qualifications:
* BA/BS degree required.
* At least 1 year of experience in an administrative or office management role preferred.
* Ability to handle confidential information with discretion.
* Strong initiative, with the ability to work independently and anticipate needs.
* Excellent problem-solving skills, using logic to explore alternatives and propose solutions.
* Strong written and verbal communication skills, with attention to detail in grammar, spelling, and punctuation.
* Proficient in Microsoft Suite (Outlook, Word, Excel, PowerPoint).

This is a fantastic opportunity to contribute to a dynamic team and gain experience in a fast-paced environment. If you are a motivated self-starter with a passion for office management and providing exceptional support, we encourage you to apply.

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