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HRiA - Part-Time Office Administrator

A mission-driven nonprofit organization in the health and research space is seeking a reliable Office Manager / Administrative Support professional to support daily office operations, facilities, events, and executive administration. This is a part-time, onsite role based in downtown Boston, working Tuesday-Thursday, 9:00 AM-5:00 PM, paying $24-$25/hour, with an expected duration of 6 months or longer and a February 3 start date. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Key Responsibilities

• Serve as front desk receptionist, greeting visitors and managing the main phone line and shared inboxes
• Manage incoming/outgoing mail, deliveries, invoices, and coordination with Finance
• Oversee office operations, supplies, vendor relationships, and facilities needs
• Support onboarding/offboarding, seating logistics, and emergency preparedness processes
• Maintain organization-wide calendars and coordinate meetings, events, and staff gatherings
• Provide executive administrative support including calendars, expenses, invoices, meeting materials, and travel coordination
• Prepare documents, presentations, and reports; maintain digital and physical records
• Ensure confidentiality and professionalism while supporting leadership and staff

Candidate Qualifications

• Prior experience in office management, administrative support, or facilities coordination
• Strong organizational skills with the ability to manage multiple priorities independently
• Professional communication skills and comfort supporting executives
• Proficiency in Microsoft Word, Excel, PowerPoint, and general office systems
• Experience working onsite in a collaborative, fast-paced environment

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