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Our client, an Investment Management firm located in the Flatiron area of Manhattan is seeking to hire a Temporary to Permanent Facilities Coordinator to support their New York City office. This individual will work collaboratively and effectively with all levels of management, staff, external partners / suppliers and vendors. This position will start ASAP and requires 5 days in office. Hours 8:30am-5:30pm with availability for OT as needed.

What You'll Do:

• Facility Operations:
• Oversee the daily operational performance of the office, ensuring all systems are functioning efficiently and reliably.
• Maintain and test critical infrastructure, including UPS systems, BMS, backup generator, transfer switch, fans, and HVAC/cooling equipment.
• Conduct regular preventative maintenance to avoid system downtime and ensure constant availability of critical systems.
• Handyman Duties:
• Performing small repairs (e.g., fixing equipment, painting, simple installations, carpet cleaning, light bulbs).
• Emergency Preparedness:
• Develop and implement protocols for handling critical equipment failures or outages, minimizing downtime.
• Coordinate regular system inspections, load tests, and emergency drills for equipment (e.g., generator testing, UPS failover procedures).
• Vendor and Contractor Management:
• Identify and manage relationships with contractors and service providers for repairs, maintenance, and inspections for key systems (e.g., mechanical, electrical, and HVAC).
• Schedule and supervise all outsourced maintenance activities, ensuring adherence to timelines and the highest quality standards.
• Compliance and Safety:
• Maintain compliance with building codes, safety regulations, and industry standards for office operations and critical equipment.
• Ensure proper recordkeeping of maintenance logs, system inspections, and repair histories.
• Communication:
• Summarize findings, recommendations, and follow-ups with clarity and precision.
• Communicate effectively and efficiently, especially when balancing off-hours workflows.
• Team Collaboration:
• Act as the primary point of contact for all critical facilities-related issues and respond promptly to requests from internal stakeholders.
• Partner with our Workplace Service Manager who tackles the non-critical facilities tasks throughout the office.
• Work closely with the IT, Security, and Operations teams to ensure critical trading infrastructure (such as power, internet, HVAC, and backup systems) remains highly reliable and operational at all times.
• Work closely with the building management team to stay on top of any changes and future maintenance.
• Additional duties as assigned or needed.

Skills You'll Need:

• Proven experience (5+ years) in facilities management, preferably in an office environment with mission-critical systems.
• Strong technical knowledge of electrical systems, UPS systems and HVAC/cooling equipment. Fire suppression, and transfer switches.
• Basic knowledge of IT systems supporting trading operations, Microsoft Office, Jira, and Confluence.
• Familiarity with building management systems (Specifically Schneider EcoStructure)
• Demonstrated experience with vendor management, scheduling, and contract negotiation.
• Strong knowledge of New York City building codes, safety regulations, and energy efficiency requirements.
• Ability to remain calm under pressure and troubleshoot systems during emergencies.
• Strong organizational and interpersonal skills to interface effectively with diverse teams, including traders, executives, vendors, and building management.
• Strong critical thinker and problem solver who can work autonomously with little direction while being solution-oriented and collaborative.
• Service-oriented with a professional approachable demeanor.
• Reliable and predictable availability.
• Willing to stagger shifts to work off business hours, work some weekends, and be on-call during an emergency.
• Comfortable with being on-call after hours in case of emergencies or maintenance issues involving critical infrastructure.

Compensation:

• Up to $33.50/hr

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