Office Services Meeting Coordinator
Office Services Meeting Coordinator
New York, New York
|Direct (Permanent) Full Time
|$ 78,000 - $ 79,000 per year
New York, New York
Direct (Permanent) Full Time
$ 78,000 - $ 79,000 per year
April 01, 2025
|Job ID: A1413069NY-Perm_1743542833
April 01, 2025
Job ID: A1413069NY-Perm_1743542833
Job Summary
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Our client, a registered investment advisor, is seeking an Office Services Meeting Coordinator in NYC. The hours are 9am-5:30pm five days in the office, with ability to look at emails after hours. This is a great chance to be a part of a dynamic, collaborative team at a well-regarded investment management firm.
Responsibilities:
- Schedule domestic and international travel, coordinating itineraries and handling logistics with a focus on global business needs
- Submit and manage expense reimbursements through Concur, liaising with the Finance team for timely processing
- Schedule in-person and virtual meetings, maintaining Outlook calendars and optimizing team schedules
- Partner with the Global Equity team to manage conference and meeting schedules, coordinating with Corporate Access and Equity Sales professionals
- Streamline workflow processes, assisting with email monitoring, meeting prep, and ad-hoc projects to support team efficiency
Qualifications:
- 5-10+ years in an administrative assistant role in financial services
- Excellent organizational skills and great attention to detail
- Experience in Microsoft Office and Concur
- Strong written and verbal communication sills
- Team player attitude
Compensation/Benefits:
- Up to $78K base plus bonus and paid overtime
- 100% covered for employee and dependents for healthcare
- Small contribution for employee on vision and dental
- FSA, education reimbursement, technology stiped
- Fertility benefits, parental leave, adoption benefits
- Generous PTO
- Many more perks!
A1413069NY-Perm_1743542833
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
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