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Our client is seeking a Temporary to Permanent Office Assistant to play a key role in day-to-day operations and administrative support in their New York office. An integral part of the team, the Office Assistant, is the first to greet employees and clients that visit the office. They will assist in administrative tasks, maintain office supplies, liaise with vendors and complete additional ad hoc projects. This role starts ASAP with a 3-month temp trial period. Hours are 9am-5pm (this schedule is flexible if someone needs slightly different hours). Comp is 80K-100K; hourly pay rate while temping in-line + benefits once perm.

Key Responsibilities

• Prepare and submit all expense reports for multiple Managing Directors using Concur
• Greet clients and visitors
• Ensure reception area is presentable, along with other areas of the office
• Receive, sort and distribute packages and mail
• Send out packages via FEDEX or US Mail upon request
• Manage and restock all kitchen and office supplies as needed
• Perform administrative duties such as filing, printing, scanning
• Partner with IT vendor to troubleshoot technology issues
• Liaise with vendors (i.e. maintenance staff, cleaning crew, building security, etc.)
• Manage catering requests for office as needed
• Prepare and submit all expense reports using Concur
• Prep conference rooms for client or interview meetings (water, coffee etc.)
• Assist with the new employee onboarding and offboarding via desk set-up/clean out, tech set up, key card creation, new employee tours, etc.
• Assist remote EA within person client meetings or interviews
• Work with building management for any office related requests including inquiries related to heating and air conditioning, lighting, and trash collection

Qualifications

• Prior experience as a receptionist or office assistant preferred
• Proficient in Microsoft Office 365
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Strong multitasking and time-management skills, with the ability to prioritize tasks
• Excellent customer service
• Highly dependable
• High school degree or equivalent

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