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Our client, an investment firm, is seeking a Temporary to Permanent Administrative Receptionist to join their NYC office. The hours are 8am-5pm and this position is in the office five days a week.

Responsibilities:

• Sit at reception and greet guests and vendors
• Coordinate conference room schedules and manage onsite meetings
• Coordinate events, on-sites, and team activities (happy hours, team activities, etc.) with the admin team
• Manage kitchen stocking, inventory ordering and daily cleaning
• Manage office supplies and orders
• Schedule meetings and calendars for team members potentially in multiple offices (eastern and pacific time zones)
• Create and manage the best ways to maintain a consistent cadence and achieve a proactive scheduling methodology
• Support travel plans for members of the team in the US and UK (flights, accommodation, transport, etc...)
• Ad hoc on site technology support to team, including equipment and conference room troubleshooting
• Create and maintain administrative processes and procedures with the admin team

Qualifications:

• Bachelor's degree preferred
• 2+ years of experience, ideally at least one of those years in professional services (finance, real estate, or legal industry)
• Small firm experience
• This person will arrive at 8am to ensure the kitchen is ready for the morning.
• Hyper-organized and structured and completion-oriented
• Comfort with multi-tasking and prioritization
• Actionable and efficient with an excellent eye for detail
• Strong communication and interpersonal skills, and comfort interacting all members of the firm
• Proficiency with office suite, teams, asana
• Comfort with learning new tools as appropriate for improved productivity
• Previous experience as an Executive Assistant and/or admin
• Ability to be proactive, resourceful and solutions-oriented
• Highly reliable, responsible and responsive
• Ability to learn quickly, and when mistakes are made, learn from them

Compensation/Benefits:

• Up to $85K base depending on experience
• Medical, dental, and vision plans 80% covered by employer
• 401K
• 15 days' vacation, 5 sick days, and standard holidays

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