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Our client, an investment management firm, is seeking a Temp to Perm Receptionist/Administrative Assistant is responsible for providing reception services to ensure that all visitors and clients have a professional, warm and engaging experience from arrival to departure. The reception service will include meet and greet and provision of hospitality. It will also work to ensure the smooth day-to-day operations of the Firm by providing administrative support services as required. This role starts ASAP (as soon as we find the right person) with a 3-month temp trial period. Hours are 8:30am-5pm + limited overtime (this would be on an as-needed basis). 1 hr lunch break. Annual base salary is 65K-68K DOE, hourly pay rate while temping in-line + benefits once perm.

Responsibilities:

• Greet and assist employees, clients, and guests in a friendly and kind manner.
• Maintain a visually impeccable office: common spaces, supply inventory appearance, conference rooms, pantries, etc.
• Interface with hosts and other participants to ensure meetings are serviced as required.
• Assist with all inquiries, deliveries, FedEx, UPS, USPS, Messenger Service requests.
• Responsible for answering the call number, directing calls to appropriate parties and flow of correspondence.
• Responsible for ordering catering as needed for the provision of conference room hospitality and manage the deliveries and presentation appropriately.
• Support hosts with conference room scheduling and requests for services eg. connectivity with other global offices and other items eg. whiteboards etc.
• Manage the ordering and stocking of essential office supplies and other materials.
• Book travel and accommodation through travel management company, prepare and maintain travel itineraries and expense reimbursement requests as required in accordance with company T&E guidelines.
• Invoice coding and reconciliation for departmental expenses.
• Provide support to the Office Manager and assist in the management of the workspace, as well as periodic ad-hoc needs in other US branch locations.
• Provide ad-hoc support to office and other staff members and departments as necessary.
• Manage special projects and events as needed.
• Required Hours: 8:30am-5:00pm; may be requested to work additional hours.

Key Competencies:

• Experience working in a professional corporate environment
• Experience in departmental support
• Proficient in MS Word and Excel
• Excellent written, verbal, and listening skills, and strong interpersonal communication skills
• Can-do and positive attitude and ability to multitask
• Understand internal employees and external client's requirements and expectations
• Experience with travel booking and expense reports
• Professional demeanour, maturity, discretion, composure, and works well under pressure.

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