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Multi-billion-dollar investment management firm located in Midtown East, Manhattan is seeking to hire a Temporary Receptionist to manage all front of house responsibilities at its busy and dynamic New York office. This is a Monday through Friday position, 7.30am - 4.30pm, in office.

Responsibilities:

• Provide principle reception and telephone coverage
• Handle incoming calls and emails in a professional and courteous manner
• Set-up of communal areas every morning including, but not limited-to; switching on guest TVs, setting up AV in meeting rooms, unlocking doors, replenishing the pantries for staff breakfast
• Manage requests for conference room bookings from staff members, create Outlook calendar invites and distribute meeting materials
• Attend to catering needs for clients, and other office meetings
• Ensure completion of all office logs including sign-in and security procedures
• Professionally greet and direct all visitors, including clients and vendors
• Setup and clean-down conference rooms before and after-use
• On a daily basis, maintain and stock the firm's pantries, conference rooms, supply rooms, printer locations and restrooms; maintaining all in a neat and organized fashion
• Provide tea, coffee, water and other refreshments for visitors using the conference rooms
• Coordinate AV facilities for office meetings including setting up Zoom and Webex calls
• Set up catered meetings in the firm's conference rooms
• Assist in the setting-up and clearing-up of weekly, all-staff lunches
• Liaise with the Building Management staff to register external guests and vendors on their security software
• Liaise with the Building Manager's office to coordinate facility maintenance services
• Maintain kitchen equipment including replenishing of supplies and running daily and weekly cleaning procedures
• Assist various departments with data entry, scanning, printing and binding
• Sort and distribute incoming/outgoing mail including couriers and priority overnight mail
• Maintain office records and other documentation thoroughly and accurately, in accordance with company policies
• Organize domestic and international couriers
• Provide administrative and coordination support for various business office projects
• Other duties to be assigned by the Vice President, Administrative Services, NY and Director, Global Administration Services

Qualifications:

• This individual should be a team player with the ability to multi-task and prioritize. This individual must be highly detail-oriented, with the ability to identify opportunities for improvement within the stated areas of responsibilities noted above. Other desired qualities include:
• Some degree of recent, comparable experience (required)
• Outstanding communication skills across all disciplines
• Proficient with Microsoft Office Suite
• Punctuality and reliability essential

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