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Our client, an Investment Management firm located at Bryant Park is seeking to hire a Temporary Facilities Coordinator to support 3 floors within one of their New York City offices. This individual will work collaboratively and effectively with all levels of management, staff, external partners / suppliers and vendors. This position will start ASAP and requires 5 days in office. Hours 9am-5pm with flexibility around these hours and availability for overtime as needed.

PRIMARY RESPONSIBILITIES:

· Basic technical knowledge of HVAC, MEP, lighting control, and building management systems, including the ability to identify and troubleshoot common issues.

· Perform daily inspections of the workspaces to identify areas, items, equipment, or materials in need of repair, replacement, or upgrade.

· Coordinate daily vendor access with building management and security.

· Track and manage facilities supply ordering process.

· Collaborate with the events team to mobilize event setups on behalf of the facilities team.

· Compose detailed reports of facility incidents.

· Use the internal facility tracker/ticketing system to log and update incoming requests.

· Ability to fully manage the vendor accounts and coordinate recurring maintenances.

· Coordinate and manage repair and maintenance work assignments performed by vendors and contractors.

· Be familiar with all external vendors and service contracts to direct requests accordingly.

· Manage expectations and deliverables from facilities vendors to ensure tasks are completed within the critical performance indicator timelines set by the Facilities Manager.

· Work closely with the NYC Facilities Manager to troubleshoot and resolve facilities issues.

· Conduct regular checks on the status of all building equipment and systems and coordinate necessary repairs.

· Work closely with building staff to ensure the space is well-maintained.

· Proactively assess and attempt to resolve facility-related issues independently before engaging external vendors, whenever appropriate.

· Assists with office moves and renovation projects.

· Other facilities and office services-related duties as assigned by the Facilities Manager

· Maintain flexibility with work hours.

· Utilizes knowledge of company culture, operations, policies, and procedures in performing duties with minimal direction/supervision.

QUALIFICATION AND EXPERIENCE REQUIREMENTS:

· BA or BS preferred.

· 2-5 years of solid experience in a corporate environment in facilities or customer service role.

· Provide general understanding and show interest in facilities operations.

· Must be proficient in Microsoft Outlook, Excel, and Word.

· Must be able to work independently and as an effective team player with people of all levels.

· Analytical ability to synthesize information and summarize issues.

· Highly self-motivated with strong integrity, and a high degree of professionalism.

· Must have the willingness to take on additional responsibility.

· Ideal candidate will have a combination of strong written/verbal communication skills and a demonstrated attention to detail.

· Ability to lift at least 50 lbs.

· Ability to thrive in a fast-paced, dynamic, and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines and excellent organizational skills.

· Must be punctual, responsible, and reliable.

· Superior customer service skills and a team-oriented, collaborative, and positive attitude

Compensation:

• $35.29 - $36.47/hr

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