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Global entrepreneurial and investment firm (family office) located in Meatpacking District, Manhattan, is looking for a highly organized and resourceful Administrative Assistant to join the team in New York City. This role plays a dual function-managing the day-to-day operations of our NYC office and providing executive support to three senior principals on our investment and operating teams. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced, dynamic environment. This position requires 5 days/week on site form 9-5/6pm with reachability after hours as needed (mostly in the case of travel emergencies). This is an awesome opportunity to learn and grow with a lot of visibility within the team!

Key Responsibilities:

Office Management:

• Maintain a well-stocked, clean, and organized office environment.
• Greet guests and ensure a welcoming, professional front-of-house experience.
• Manage conference room scheduling and coordination for internal and external meetings.
• Serve as liaison with building management and vendors for office needs and maintenance.
• Handle incoming/outgoing mail and deliveries.

Executive Support:

• Provide calendar management for three senior principals, including scheduling across multiple time zones.
• Book and coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Prepare and reconcile expense reports.
• Help facilitate communication and coordination across teams and external partners.

Qualifications:

• 3+ years of experience in an administrative or executive support role.
• Prior experience managing office operations preferred.
• Strong organizational and time-management skills with keen attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office, and calendar management tools.
• Working knowledge of AI tools and a willingness to learn how to optimize productivity with AI.
• Discretion and professionalism when handling confidential information.
• Undergraduate degree preferred

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