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Our client, a non-profit tied to an investment firm, is seeking to hire a Temp Reception to join their team. Client is based in Midtown, Manhattan. This role starts week of April 21^st . The position is onsite, Monday - Friday. Standard daily hours are 8:45am - 5:45pm (with a 1hr unpaid lunch break). Duration is 4-6 weeks.

Responsibilities: Manages reception (daily) and provide administrative support as a floater:

• Meet and greet guests including visitor registration
• Manages busy calendars and schedules, including meeting prioritization;
• Engages via email and phone with senior leaders from other companies to request and schedule meetings;
• Coordinates travel arrangements and prepares expense reports, documentation, and filings;
• Supports the processing and approval of invoices and subscriptions for respective teams;
• Coordinates in-person and virtual advisory board meetings by communicating with advisory board members, preparing meeting agendas, managing room/Zoom set-up, processing honoraria and travel expenses.
• Maintains organized physical and digital files, templates, trackers, records, and contacts;
• Manage vendor contracts/contracting process for relevant projects;
• Coordinates orientation activities for new hires with oversight by department leads;
• Manages and conducts ad hoc projects as needed;
• Collaborates with and develops strong relationships with administrative staff and employees across the organization;
• Serves as a back-up for the organization's other administrative team members as needed.

Qualifications:

• Minimum of 5+ years of experience providing reception /administrative to teams with demonstrated increases in responsibility over time. Proven ability to work effectively in a dynamic environment by balancing competing priorities and multi-tasking effectively.
• Bachelor's degree required.
• Strong verbal and written communication skills with professional presentation.
• Growth mindset and openness to learn and take on new responsibilities over time.
• Experience supporting the planning, organizing, and managing of work effort for projects.
• Proven ability to handle confidential information with integrity and discretion.
• Advanced knowledge of Microsoft Office products Word, Excel, PowerPoint, and Outlook.
• Proven ability to work independently with minimal direction and supervision, with strong attention to detail and exceptional organizational and time management skills.
• Friendly and professional demeanor, positive attitude, and willingness to partner with other team members.
• Excellent time management, prioritization, and problem solving skills.
• Must be well organized with outstanding attention to detail and follow-through.
• Excellent research and proofreading skills.
• Prior non-profit experience and exposure to monitoring and evaluation tools helpful.
• Interest in learning about and supporting the mission of the Foundation desirable.
• In order to build productive relationships across the organization and to ensure effective collaboration, this role requires in-person

Pay:

• Hourly pay rate is $30-35 DOE

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