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Our client, a pharmaceutical company in Bedford, MA, is seeking an Office Manager to join their team! This role is onsite in Bedford, MA, full time hours Monday through Friday, temporary with potential to extend, and paying $24/hr. Interested and qualified candidates are encouraged to apply today

Key Responsibilities
1. Reception
o Answer and direct incoming inquiries via email, phone, and in-person. Regularly check voicemailbox and relay messages to the appropriate department or individual
o Monitor and maintain the office lobby, ensuring it is welcoming, clean and organized
2. Office Management
o Order and maintain appropriate stock of office supplies including kitchen essentials. Regularly check inventory levels to ensure the office is well-equipped and prepare supply orders as needed
o Manage daily breakroom stocking, ensuring that both staff kitchens are equipped with necessary supplies like coffee, tea, fruit, disposable paper goods and cleaning materials
o Monitor and maintain the tidiness, organization and general upkeep of common office areas including kitchens, copy rooms, conference rooms, hotel workstations and outdoor spaces
o Coordinate with the Executive Assistant, Facilities Specialist and/or Property Manager to schedule repairs and maintenance of Lexington office equipment and facility with existing vendors, as needed
3. Shipping and Receiving
o Receive, sign for and distribute incoming mail, packages and deliveries to the appropriate departments or staff members
o Coordinate with Facilities Specialist on weekly interoffice exchange of USPS mail delivered to Lowell facility
o Prepare and process outgoing mail and shipments on behalf of Lexington staff, ensuring timely handling and delivery tracking
4. Administrative Support
o Assist with scheduling appointments, coordinating meetings, and managing calendars
o Assist the Executive Assistant with planning and coordination of internal meetings and events such as board meetings, team lunches and occasional Employee Engagement Committee initiatives
o Support Executive Assistant and Lexington staff with ad hoc administrative tasks and projects as assigned

Qualifications
* Previous experience as a receptionist, office coordinator, or similar administrative role is highly desirable but not required
* Strong communication skills, both verbal and written
* Friendly, professional, and approachable demeanor with a strong customer-service orientation
· Reliable and dependable; Able to maintain confidentiality and handle sensitive information with discretion
* Excellent computer skills and familiarity with Microsoft Office Suite (Word, Excel, Outlook, etc.)
* Excellent organizational, prioritization and multitasking abilities and strong attention to detail
* Ability to lift and carry packages up to 25 pounds, as needed

Work Environment
* Fast-paced office environment with frequent interactions with guests, staff, and vendors.
* Occasional physical activity, including moving supplies or handling deliveries.

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