Executive Assistant
Executive Assistant
New York, New York
|Direct (Permanent) Full Time
|$ 139,000 - $ 140,000 per year
New York, New York
Direct (Permanent) Full Time
$ 139,000 - $ 140,000 per year
April 29, 2025
|Job ID: A1416123NY-Perm_1745937937
April 29, 2025
Job ID: A1416123NY-Perm_1745937937
Job Summary
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Our client, a top global private equity company, is seeking an Executive Assistant to support the Chief Information Officer and team in their NYC office. The hours are 8:30am-5:30pm (flex to be accessible after hours) and this role is five days in the office.
Responsibilities:
- Monitor dynamic calendars and a high volume of calls and emails; schedule and coordinate complex internal and external meetings, ensuring logistics, materials, and hospitality needs are met with professionalism
- Arrange complex domestic and international travel through the firm's agency, create detailed itineraries, and prepare timely, accurate expense reports in accordance with company policy
- Draft, proof, and finalize various forms of communication; review and prioritize incoming mail and emails, responding independently when appropriate or per executive direction
- Track executive meetings and follow-ups using proprietary CRM systems; manage recurring and ad hoc projects including database maintenance, research, and creation of information packages
- Serve as a key liaison to internal teams, portfolio organizations, and external guests; maintain discretion with confidential matters, contribute to a collaborative culture, and provide general support to executives and visitors as needed
Qualifications:
- Bachelor's Degree preferred
- 10+ years of EA experience supporting an internal technology team
- Excellent attention to detail
- Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
- Experience with Amex Travel and Concur strongly preferred
Compensation/Benefits:
- Up to $140K base depending on experience + overtime + bonus
- Medical, dental and vision plans with low employee contribution
- Free breakfast, lunch, coffee, and snacks daily - full access to company cafe
- Health savings account and commuter benefits
- 401K with match
- Fitness reimbursement
- Fertility benefit, adoption benefit, additional benefits for family planning and new families
- Pet insurance
- Back up childcare benefit
- Vacation is on an accrual basis, 8 sick days, 2 personal days
A1416123NY-Perm_1745937937
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
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