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Private Equity firm in Midtown, Manhattan is seeking to hire a Temp to Perm Office Operations Assistant to support investment professionals. This position will start ASAP, require 5 days in office. Hours 8am - 4pm. Temp duration is typically three months before conversion (at client's discretion).

RESPONSIBILITES

• Assist with receptionist duties by greeting vendors and welcoming guests, ensuring a positive first impression of the organization; offer to take coats, bags, umbrellas, and provide general assistance as needed
• Direct guests to the appropriate conference room and notify the appropriate person(s) at SPC of a visitor's arrival
• Ensure conference rooms are kept clean, chairs pushed in and the rooms are ready for guests prior to their arrival
• Keep the reception area neat at all times; restock mint candy dishes, snack trays, and refill tissue boxes and Purell sanitizer dispensers in the reception area, as well as the conference rooms
• Provide coffee and water setup for all meetings
• Order, set-up and break-down catering for meetings
• Prepare coffee as required on a daily basis
• Maintain coffee machines
• Run dishwasher 1-2X daily (as required), keep cabinets stocked with dishes, glassware, etc.
• Assist with inventory management of kitchen snacks and office supplies
• Restock kitchen with snacks and beverages
• Handle incoming and outgoing mail, packages, deliveries, etc.
• Assist with the management of the conference room calendar
• Issue guest passes one day prior using the building's visitor system
• Provide phone coverage support for the Chairman and the Office Manager
• Print and bind presentations
• Other tasks as directed

QUALIFICATIONS

• 1-3+ years of experience in the field or in a related area
• Associates Degree or higher
• Must be proficient with Microsoft Office (Outlook, Word, Excel)
• Strong organizational skills, time management skills and attention to detail
• Strong work ethic and ability to work well under pressure
• Excellent verbal and written communication skills
• Positive attitude, energetic, friendly, patient, and adaptable
• Maintain a professional appearance in accordance with company dress code standards

PAY

• 60K-65K perm base DOE. Discretionary bonus
• Medical, dental, vision. 401K match (6%), PTO: Year One: 10 PTO days, 2 personal, 2 community service days; Year Two: 15 PTO days, 2 personal, 2 community service days, fertility benefits

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