Executive Assistant
Executive Assistant
Waltham, Massachusetts
|Full Time Temp to Hire
|$ 30 - $ 35 per hour
Waltham, Massachusetts
Full Time Temp to Hire
$ 30 - $ 35 per hour
May 29, 2025
|Job ID: A1419062B_1748534699
May 29, 2025
Job ID: A1419062B_1748534699
Job Summary
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Our client, a private education institute located in Waltham, is seeking an Executive Assistant to join their team on a temp-to-perm basis. This onsite role has hours Monday through Thursday from 8:00 AM to 5:00 PM, and Friday from 8:00 AM to 2:00 PM, with adjusted summer hours. It is compensating up to $35 an hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Responsibilities:
- Provide executive-level support to the Head of School and collaborate with the Director of Development
- Manage complex calendars, schedule meetings, and resolve conflicts proactively
- Draft and edit high-quality communications (emails, donor correspondence, thank-you notes)
- Take and distribute meeting minutes; support logistics for ~5 annual Board of Trustees meetings
- Coordinate events and outreach, including sending gifts and communications to donors
- Maintain organized systems for tracking meetings, tasks, and key deadlines
- Assist with spreadsheets, forms, and tech-based administrative tools
Qualifications:
- Minimum 5 years of experience in an Executive Assistant or similar administrative support role (education or nonprofit preferred)
- Exceptional written and verbal communication skills
- Strong calendar and task management capabilities
- Proficient with spreadsheets, scheduling tools, and shared drives
- Ability to reprioritize and serve as a thought partner to leadership
- Comfortable in a close-knit and collaborative team environment
- Flexibility to support occasional after-hours meetings
A1419062B_1748534699
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
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