Administrative Assistant
Administrative Assistant
New York, New York
|Full Time Temporary/Contract
|$ 35 - $ 35 per hour
New York, New York
Full Time Temporary/Contract
$ 35 - $ 35 per hour
May 29, 2025
|Job ID: A1419321NY-Temp_1748535058
May 29, 2025
Job ID: A1419321NY-Temp_1748535058
Job Summary
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Our client, an architecture firm in midtown Manhattan, is seeking a Temporary Administrative Assistant to join their team. This role is 5 days in office from 8:30am-5:30pm, however, Fridays are a half day for the summer months. The role will start on Tuesday, June 3rd and will last for ~1 month with the potential to extend. It pays up to $35/hr and is a great opportunity for someone who is seeking to be an asset to a busy team.
Responsibilities:
- Preparation of all project documents and schedules.
- Management, organization, and maintenance of filing systems.
- Assist with travel arrangements.
- Coordination, scheduling and setup of meeting rooms and conference areas.
- Develop and write proposal submittals contractual agreements as well as edit content developed by technical/lead staff.
- Ensure compliance with proposal documents, including proposal development schedules, outlines, and assignments.
- Ensure quality control process is followed for all proposal submissions.
- Maintain and update the firm's client listings.
- Maintain company database, opportunities, clients, contact and related support duties.
- Willingness to take on additional tasks as needed.
Requirements:
- Working knowledge of Microsoft Office (Word, Excel, Power Point, Outlook).
- Excellent verbal and written communication skills.
- Ability to manage multiple projects, consistently meet high standards and be attentive to quality.
- Flexible and proactive team player.
- Well-developed writing and proofreading abilities.
- Professional appearance and demeanor.
- Fastidious attention to detail.
- Prior experience within A/E/C industries a plus.
- 5+ years' experience
A1419321NY-Temp_1748535058
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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