Executive Assistant
Executive Assistant
New York, New York
|Direct (Permanent) Full Time
|$ 109,000 - $ 110,000 per year
New York, New York
Direct (Permanent) Full Time
$ 109,000 - $ 110,000 per year
June 09, 2025
|Job ID: A1420466NY-Perm_1749503361
June 09, 2025
Job ID: A1420466NY-Perm_1749503361
Job Summary
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Our client, a executive search and investment firm focused in the healthcare space, is seeking an Executive Assistant in New York, NY. The hours are 8:00am - 5:00pm or 8:30am - 5:30pm, with availability to check email after hours. This is a hybrid position (three days in office, two remote), with some flexibility for two in-office days if needed.
Responsibilities:
- Provide comprehensive administrative support to a senior executive and a principal-level team member, both operating remotely
* Oversee dynamic calendars, ensuring efficient scheduling of meetings and coordination across multiple time zones
* Manage all aspects of domestic travel, including flight bookings, hotel arrangements, ground transportation, and itinerary preparation
* Organize and execute both internal and external meetings, events, and conferences, ensuring all logistical details are handled smoothly
* Maintain oversight of ongoing initiatives and priorities, helping to drive projects forward and keep timelines aligned
* Serve as a liaison with external stakeholders, ensuring timely communication and follow-ups
* Prepare and submit expense reports using internal expense management tools
* Assist with ongoing recruiting and business development efforts, including the creation of client-facing documents and tracking project progress
Qualifications:
* Bachelor's degree required
* 4+ years of true Executive Assistant experience supporting senior leaders
* Comfortable supporting executives remotely and working with colleagues across time zones
* Strong calendar management and organizational skills; detail-oriented with a proactive approach
* Strong written and verbal communication skills
Compensation/Benefits:
* Up to $110K plus bonus
- Competitive health insurance
* 401K
* Generous PTO
* Monthly happy hours and gym class reimbursement
* Annual summer offsite
A1420466NY-Perm_1749503361
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
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