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Our client, an architecture firm located in Nomad, Manhattan, is seeking a Temp to Perm Executive/Personal Assistant to support their Founding Principal. This role requires a resilient, adaptable, and highly resourceful person capable of managing diverse tasks in a fast-paced environment with utmost confidentiality and discretion. The schedule will be 5 days/week in office from 9am to 6pm but requires a 24/7 mentality.

Responsibilities:

• Sort and prioritize a high volume of incoming emails and respond or forward messages as necessary.
• Identify critical and time-sensitive emails and bring them to the principal's attention promptly via text or call.
• Draft and edit professional and effective email responses on behalf of the principal, maintaining her style and tone.
• Monitor and track email follow-up actions, ensuring that commitments are fulfilled, and deadlines are met.
• Outlook Calendar Management - Efficiently manage and prioritize the principal's schedule, meetings, appointments, and travel arrangements.
• Keep track of all Board commitments and maintain the calendar.
• Keep track of all appropriate industry events and maintain the calendar.
• Have a thorough understanding of worldwide time zone differences and the ability to convert and apply them accurately when coordinating global meetings.
• Arrange and allow travel time to get to and from meetings.
• Anticipate potential issues and coordinate with the principal to implement solutions to avoid disruptions.

Additional responsibilities:

• Process, sort, and route incoming and outgoing personal mail from home and office.
• Serve as the principal point of contact for internal and external correspondences, maintaining professionalism and diplomacy in all interactions.
• Screen incoming calls, providing timely responses or forwarding as necessary.
• Draft, proofread, and edit documents, including memos, letters, and other correspondence.
• Handle confidential and sensitive information with the highest level of discretion.
• Reading the media emails received through the company website inquires.
• Conduct research and gather information on various topics as requested.
• Stay up on industry trends, news, and relevant information to provide valuable insights and support the principal.
• Track business expenditures to ensure proper billing - itemize, code, and upload.
• Track and log the principal's timesheets on a daily basis.
• Manage and prioritize principal personal incoming tasks and requests, ensuring timely completion and follow-up.

Qualifications:

• Bachelor's degree in business, communications, or related field preferred.
• Proven experience as a Personal Assistant or similar role supporting a principal. Preferably in the architectural or design industry.
• Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint, Adobe Acrobat, and social media platforms.
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail.
• Excellent communication and interpersonal skills, and the ability to build relationships with diverse individuals.
• Proactive, independent, efficient, and easily motivated, willing to learn and advance skills as required.

Compensation:

• 90-100K base salary DOE

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