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Our client is a midtown NYC-based investment management firm with a 30+ year track record seeking a Temporary to Permanent Administrative Assistant to the COO. The hours for this role at 9am-5pm with some flexibility as needed with a 4/1 in office schedule. This role is a great opportunity for emerging administrators looking to build their skills set in a tight knit office.

Responsibilities

• Assist the COO with wide-ranging projects and tasks in multiple areas of the business.
• Assist Finance team with processing employee expenses, accounts payable; and other tasks as needed.
• Provide administrative support including scheduling meetings/calls, coordinating calendars, and generally helping keep the COO organized.
• Support and assist in the preparation of general correspondence, presentations, and reports.
• Maintain relationships with building management and office supply/services vendors.
• Perform general office management duties, such as supervising the ordering of supplies and keeping shared spaces in good working order (conference rooms, kitchen, reception).
• Responsible for corporate events (client meetings, holiday parties, etc.), including securing venues, catering, and equipment; while managing event-day operations, set-up and cleanup.
• Perform other duties and functions as requested and provide additional support to firm as needed

Qualifications

• Strong skills with Microsoft Excel, Word, and PowerPoint
• Ability to multi-task and handle multiple responsibilities including confidential information
• Motivation to work in a team oriented and fast-paced environment
• Eagerness to learn and solid work ethic
• Excellent communication and interpersonal skills
• Undergraduate degree preferred but not required
• Minimum 2 years relevant experience
• Experience with Salesforce is a plus.

Compensation

• DOE 65k-85k, hourly in line + discretionary year-end bonus

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