Executive Assistant
Executive Assistant
Palm Beach, Florida
|Direct (Permanent) Full Time
|$ 99,000 - $ 100,000 per year
Palm Beach, Florida
Direct (Permanent) Full Time
$ 99,000 - $ 100,000 per year
June 20, 2025
|Job ID: A1421609 NY-Perm_1750423849
June 20, 2025
Job ID: A1421609 NY-Perm_1750423849
Job Summary
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Our client, a boutique wealth management firm, is seeking an Executive Assistant in Palm Beach, FL. The hours are 8:30am - 5:30pm with flexibility, and the position is fully in office.
Responsibilities:
- Support to the Vice Chairman and senior leadership
- Manage intricate calendars and schedule meetings with internal teams and external stakeholders
- Coordinate domestic and international travel arrangements, including detailed itineraries
- Draft and edit correspondence, manage communications, and prepare materials for meetings
- Act as a point of contact between executives and clients, vendors, and internal teams
- Maintain strict confidentiality when handling sensitive information
- Organize company and client events, overseeing logistics and related materials
- Assist with marketing initiatives by developing and editing presentation materials
- Manage daily office operations, including vendor relationships and administrative systems
- Supervise junior administrative staff and assign responsibilities as appropriate
- Handle expense reporting, invoicing, and other financial administration
- Support the Vice Chairman with personal scheduling and related tasks
- Share responsibility for planning and coordinating visits from traveling team members to the NYC office
Qualifications:
- Bachelor's degree required
- 5+ years of experience supporting senior executives
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience in financial services or nonprofit environments a plus
Compensation/Benefits:
- Salary up to $100K plus bonus
- Generous PTO
- Free lunch daily
- Full medical, dental, and vision coverage - three plan options, one 100% paid
- Life insurance, voluntary benefits
- 401K with match
- Fully stocked kitchen
A1421609 NY-Perm_1750423849
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
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