Executive Assistant
Executive Assistant
New York, New York
|Direct (Permanent) Full Time
|$ 119,000 - $ 120,000 per year
New York, New York
Direct (Permanent) Full Time
$ 119,000 - $ 120,000 per year
September 11, 2025
|Job ID: A1421698NY-Perm_1757614130
September 11, 2025
Job ID: A1421698NY-Perm_1757614130
Job Summary
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Our client, an investment management firm, is seeking an Executive Assistant to support Portfolio Managers and their teams. They are seeking a dynamic individual who has strong multitasking skills, is organized, and can be flexible in a fast-paced environment. This role is onsite 5 days per week in New York City, and the hours are 8:00/8:30am-5:00/6:00pm with paid overtime.
Responsibilities:
* Manage complex, high-volume calendars and coordinate internal/external meetings
* Build relationships with broker sales teams and Investor Relations to plan calls and meetings
* Arrange domestic and international travel, including flights, hotels, and ground transportation
* Process and reconcile expense reports for supported team members
* Log corporate access and broker interactions into internal databases
* Assist with personal requests from portfolio managers as needed
* Participate in weekly team meetings and support ad hoc projects
Qualifications:
- 3-5+ years of Executive Assistant experience, ideally supporting client-facing teams
- Experience supporting multiple team members
- Bachelor's degree required
- Stable work history
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Strong organizational and time management skills; able to juggle competing priorities
- Mature, professional, and collaborative with excellent communication skills
- Discretion handling confidential information and a proactive, resourceful work style
Compensation/Benefits:
* Up to $120,000 base salary + bonus + paid overtime
* Paid overtime
* Medical, dental, and vision benefits (with employee contribution)
* 401K with match
* Catered breakfast and lunch daily
* Fitness reimbursement, on-site gym
* Mental health and family benefits
* Generous PTO package
A1421698NY-Perm_1757614130
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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