Administrative Assistant
Administrative Assistant
New York, New York
|Full Time Temporary/Contract
|$ 45 - $ 48 per hour
New York, New York
Full Time Temporary/Contract
$ 45 - $ 48 per hour
June 25, 2025
|Job ID: A1422242NY-Temp_1750882175
June 25, 2025
Job ID: A1422242NY-Temp_1750882175
Job Summary
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Our client, a global investment firm, is seeking a Temporary Administrative Assistant to support a group of 7 professionals. The team is looking for a high-performing, adaptable administrative professional who can jump in quickly and contribute from day one. There is strong potential for this role to convert to permanent for the right candidate. Hours are 8:30am-5:30/6pm daily, Monday-Friday in-office. Pay rate $45-48/hour DOE.
Support Structure:
The assistant will support a total of seven professionals:
- Investment team: 2 Managing Directors, 1 Executive Director
- Non-investment team (Product Specialists): 1 VP, 2 Associates, and 1 Analyst (lighter support, primarily expenses)
Key Responsibilities:
- Calendar management and meeting coordination
- Booking domestic and occasional international travel, primarily for non-investment team members
- Handling and submitting expense reports (firm is transitioning from Workday to Concur)
- Preparing and printing pitch books and meeting materials
- General team support across varying levels of need
Ideal Candidate Profile:
- 3-5+ years of administrative experience, ideally supporting multiple professionals
- Prior exposure to financial services is strongly preferred; candidates recently out of the industry will be considered
- Highly organized, detail-oriented, and capable of juggling multiple priorities with minimal supervision
- Calm, professional demeanor and ability to stay grounded in a fast-moving, changing environment
- Resilient, adaptable, and not easily frazzled-a strong team player who can "roll with it"
A1422242NY-Temp_1750882175
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
Beacon Hill. Employing the Future™