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International sovereign wealth fund located in Midtown, Manhattan is seeking to hire a Temporary Executive Assistant to jump in and add immediate value to a team of 5 Executive Assistants in NYC. This position will require 4 days in the office with Fridays remote from 9am-5pm with flexibility. Pay rate up to $50/hour.

Responsibilities:

• Provide administrative support with diligence and accuracy. Serve as a gatekeeper and representative of the team managing multiple requests while maintaining good relationships.
• Under little or no supervision, perform administrative duties such as:
• Effectively calendar meetings for stakeholders across multiple time zones managing last minute changes.
• Coordinate meeting logistics including: conference room reservations, access for remote participants, catering, meeting materials.
• Research, plan, and coordinate extensive domestic and international travel details such as flight, hotel, and ground transportation.
• Track and process employee expenses and travel claims in accordance with GIC policy.
• Maintain key contact lists and data entry.
• Prepare and edit correspondence, communications, presentations and other documents.
• Establish work procedures and standards to improve efficiency and effectiveness.
• Oversee coordination of staff welfare activities or other team events. Source service providers and locations; review and negotiate proposals as appropriate.
• Be a resource to colleagues helping to train on relevant GIC systems such as Concur, FCM, MyAccess, ZOOM.
• Assist with more complex administrative or operational activities such as:
• Research, plan, coordinate and book travel and meeting arrangements for GIC senior leadership, global executives, and government officials visiting from other locations.
• Support team recruitment efforts such as scheduling interviews and facilitating case studies.

Qualifications:

• Collaborative, organized, responsive professional with experience supporting multiple stakeholders.
• Ability to prioritize, multitask, and thrive in a hectic, fast paced global work environment.
• Excellent interpersonal and communication skills while understanding the need for discretion and confidentiality.
• Adept at working independently and efficiently on activities in which instructions, practices, and procedures may be ambiguous.
• Experience and/or strong interest in executing corporate events preferred.
• Flexibility with time, able to arrive early or stay late as needed.
• Proficiency in MS Office, Concur, and Travel booking software.

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