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Our client, a leading global Asset Management firm, is looking for a Long-Term Temp Floating Admin/ Office Assistant to join their Legal & Compliance team in their new office Berkeley Heights, NJ. This person will be supporting a Managing Director, as well as providing floating coverage to other admins and onsite support for professionals in the office. This role starts asap, as soon as we can find the right person, with a fully open-ended temp contract. This role is onsite Monday-Friday, 8:30am-5:30pm. The hourly pay rate is $40/hr.

Responsibilities:

• Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Answering calls and acting as a gatekeeper
• Providing floater coverage for other administrative assistants / onsite support for professionals as needed
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor's system
• Completion of detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Maintaining and organizing digital files in Box
• Processing of invoices via Coupa, ensure proper expense coding
• Ordering and maintaining supplies
• Assist with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives

Qualifications:

• 3+ years of administrative assistant experience. Industry is flexible but Compliance or Finance experience is ideal.
• Strong communication skills; high EQ
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Perform duties with the highest level of confidentiality and integrity
• Experience with coordinating travel arrangements; familiarity with Concur is preferred
• An autonomous worker with strong follow-through skills
• Ability to build relationships with key players and management
• Extensive familiarity with Microsoft suite
• A "no task too big or too small" mindset

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