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Our client, a middle market investor, is seeking a Temp Executive Assistant/Receptionist to support 3-4 Partners on their team. Hours are 8:30am-6pm, Monday - Thursday, occasional Fridays in office. Temp duration is approximately 5-7 weeks.

Responsibilities:

• Assist with managing the conference room calendars.
• Assist with the setup and breakdown of meetings.
• Provide administrative support to senior members of the team (e.g., travel, calendar management, ad hoc projects, etc.).
• Answer the phones, transfer calls, and take messages, as needed.
• Assist with catering requests, as needed.
• Maintain high standards as it relates to cleanliness and order.
• Assist with the ordering of office and kitchen supplies.
• Ad hoc projects (e.g., event planning, conference logistics, calendar management, etc.).
• Prepare T&E reports for expense reimbursement, including organizing invoices/receipts.
• Assist with maintaining contact databases (i.e. Outlook contacts and firm CRM).
• Assist with the following reception responsibilities on an as needed basis:
• Serve as the face of the Company - exude confidence and cordiality to all guests with a high level of professionalism.
• Warmly greet and direct all guests, notify team members promptly upon arrival.
• Assist with the distribution of mail, alert employees about packages and lunch orders.

Qualifications:

• Professional experience in a corporate, fast-paced environment, preferably with financial services experience.
• Strong Microsoft Office skills are a must.
• Experience interacting with high-level guests with poise, grace, and an outgoing personality.
• Extremely high attention to detail in all aspects.
• Punctual, reliable, and quick-thinking with problem-solving.

Pay: 30-40/hour DOE

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