To Apply for this Job Click Here

High-profile Investment Management firm is seeking to hire a Temp-to-Perm Receptionist/Administrative Assistant in their NYC office. This position is for a smart, detail oriented, flexible, high-energy candidate with strong interpersonal and exceptional organizational skills, and who enjoys a fast-paced environment and working as part of a team. This role requires 5 days in office from 8am-5pm daily.

Responsibilities:

• Meet and greet guests - seat and offer drinks
• Communicate with Admin Team via IM Chat on all meeting arrivals/departures
• Manage conference rooms - coordinate all meeting requests as well as overall tidiness
• Log all guests into the building security system
• Heavy phones - main line and Operations phones
• Receive and log all deliveries from FedEx, UPS and messenger services
• Responsible for communicating all food/messenger deliveries with the Office Team
• Supporting Operations team consisting of 3 Partners and 3 Managing Directors
• Ensuring each team member is prepared for all meetings and calls, printing materials and marketing decks
• Calendar management, scheduling zooms/Teams and phone calls
• Organize domestic and international travel
• Register for conferences
• Database management
• Some personal work for the Partners may be required, including personal travel, doctor's appointments, dinner reservations, etc.
• Ad hoc projects within Human Resources and Investor Relations as needed

Skills/Character:

• Excellent communication skills
• Proficient in MS Outlook and Microsoft Office Suite
• Organizational and Multi-tasking skills are a must
• True team player a must
• Ability to remain calm and composed during demanding periods
• Pleasant and friendly personality while professional and polished - will be the face of the firm
• Punctuality is very important
• Proactive, motivated and "can do" attitude

Requirements:

• Minimum 1-2-years' experience in a busy administrative support role
• Hours - 8:00am-5:00pm (with flexibility to work earlier and later, as needed)
• Business casual attire

Compensation/Benefits:

• 80-85K base DOE + Bonus
• Fully paid benefits, amazing perks + lunch paid for daily

To Apply for this Job Click Here