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Our client, an online retailer, is seeking a Temp-to-Perm Executive Assistant in Melville, NY. The hours are 8:00am-5:00pm and will primarily support the CEO along with general support to four other C-level executives. The role is fully onsite and will pay up to $95k on the base salary.

Responsibilities:

• Organize and prepare for meetings, including gathering documents, attending to logistics, capturing meeting minutes, and following up on assigned action items
• Keep the CEO apprised of time-sensitive and priority issues and help ensure appropriate follow-up
• Complete a variety of special projects, including preparing PowerPoint presentations, special reports, spreadsheets, and meeting agenda material
• Respond to and help prioritize meeting invites, phone calls, messages, and other information flowing to the executive(s); prioritize emails and respond when necessary
• Prepare, reconcile, and submit expense reports for Chief Suite members
• Maintain the highest degree of confidentiality, including management of sensitive records and documents for company executives Draft, review, and send communications on behalf of the CEO and other C-suite executives
• Plan, organize, and execute board meetings, leadership meetings, office events, & other in-person company activities
• Oversee corporate giving initiatives and manage the corporate giving budget Serve as back-up and support for NY Office Administrator in daily office activities, ensuring facilities are well-maintained and supplies are stocked

Qualifications:

• 5 years of experience supporting a senior executive or team in a fast- paced environment
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and comfortable with collaboration tools like Slack or Teams
• Excellent written and verbal communication skills with the ability to convey information clearly and professionally
• Strong time-management skills with a proven track record of meeting deadlines
• Exceptional organization skills, with a knack for juggling multiple priorities and maintaining focus under pressure
• A proactive, detail-oriented self-starter who is resourceful and adept at solving problems
• Collaborative team player with a friendly demeanor, capable of building productive working relationships at all levels of the organization
• Energetic, adaptable, and eager to tackle new challenges, projects, and ideas
• Demonstrates strong judgment, effectively prioritizes tasks, upholds confidentiality, and makes well-informed decisions

Physical Requirements:

• Prolonged periods (4+ hours) of sitting at a desk and working on a computer
• Ability to work in our Melville, NY office, five days a week, 8am-5pm
• Ability to operate standard office equipment and occasionally lift up to 15 pounds.

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