To Apply for this Job Click Here

Our client, a global consulting firm based in Lower Manhattan, seeks to hire a Temp Receptionist to support their NY Office. Position is Monday - Friday, 8:30am-5:30pm with flexibility for occasional OT as it arises. 5 days onsite. The temp duration is open -ended starting July 2025. Need 3+ months minimum commitment.

• Manage the reception area, welcoming all employees, visitors, vendors, and candidates, greeting everyone with the utmost professionalism.
• Answer incoming calls, take messages, and direct them to the appropriate party.
• Manage correspondence (e-mail, letters, packages, etc.) by handling and distributing incoming mail; arrange for vendor pick-up of outbound mail/packages.
• Maintain appropriate front desk security and safety measures.
• Prepare conference rooms; facilitate meal service and catering needs.
• Assist with onboarding support for new hires.
• Assist Office Manager with overall office maintenance and organization, overseeing day-to-day office cleanliness.
• Conference room calendar management for external guests.
• Serve as the company contact for all incoming guests and incoming callers.
• Assist the Office Manager with event planning.
• Provide ad hoc support on special projects.
• Daily in-office presence, on-site to support office needs.
• Support project teams with administrative tasks pertaining to client-facing projects, such as calendaring, contract submittal requests, CRM management, and gifting as needed.
• Coordinate, manage, and support the preparation of internal/external meetings, videos, and conference calls, including notetaking.
• Coordinate appointments and office meetings, ensuring adequate meeting facilities and technical resources are available and ready for use.
• Interact with all levels of management within the organization (both domestic and international), adjusting communication style to fit the audience; demonstrate tact, diplomacy, discretion, and good judgment.
• Handle confidential information and communication with all levels of the organization in a professional & discreet manner.
• Provide support or backup to the Office Manager as needed with new hire onboarding activities.
• Provide administrative support to assigned Partner(s), including managing and anticipating complex calendars and schedules, and executing general administrative activities within the North America offices.
• Provide coverage for other Administrative Assistants, as needed.
• Assist with other ad hoc projects, office, or admin activities as required.

Qualifications:

• Bachelor's degree desirable, or at least 1+ year of administrative or office operations support within a corporate environment
• Working knowledge of common office equipment (i.e., printers, video conferencing equipment)
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Excellent communication skills, both verbal and written
• Strong initiative and problem-solving skills
• High detail orientation, with good organization and planning skills
• Flexible, friendly, and positive attitude
• A keen sense of effective customer and client service and a problem-solving orientation
• Demonstrated teamwork and collaboration skills
• Ability to develop trust and maintain confidentiality

Pay:

• $25-$30/hour depending on experience

To Apply for this Job Click Here