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Private equity firm located in Midtown, Manhattan is seeking to hire a Temp Executive Assistant to support 10 investment professionals. Team consists of 1Managing Director, 1 Senior VP, 2 VPs, 4 Associates and 2 Analysts. This position will start July 2025 through end of September. Monday - Friday onsite. Hours 8:30am-5:30pm with 1 hour unpaid lunch, availability for OT as needed.

Responsibilities:

• Complex scheduling, strategic calendar planning, and sophisticated calendar management: Strategically book calendar to maximize team members' efficiency, based on priorities, goals, and travel schedule. Maintain frequently changing calendars through Outlook.
• Anticipate and respond to needs relative to upcoming meetings and events; help to coordinate and set up catering, and ensure adequate resources are available.
• Analyze and select travel options to minimize travel time in conjunction with the corporate travel agent. Prepare air and ground transportation, accommodations, and itineraries.
• Actively track business development opportunities and enter contact information and meeting notes into DealCloud.
• Prepare and submit monthly expense reports in company's expense management system (TripsWare).
• Work in tandem with other EAs in New York and Boston.
• Regularly help receptionist restock pantry and office supplies
• Cover reception as needed, including greeting visitors, handling incoming calls, accepting deliveries, and maintaining the reception area and conference rooms
• Build and maintain strong relationships with internal team members, as well as external constituents (personal networks, professional organizations, etc.).
• For team, serve as primary liaison by managing all incoming calls, voicemails, and correspondence with a high degree of professionalism, formality, and discretion. Sort, categorize, redirect and respond independently when possible. Provide information in response to requests. Exercise judgment when filtering inquiries.
• Document editing, printing, scanning, copying, downloading, binding, etc. Excel, Word and PowerPoint documents and presentations.
• Some personal tasks as needed, such as errands, setting up appointments, etc
• Able to lift 20lbs for deliveries

Qualifications:

• 2+ years experience as a team administrative assistant
• Extraordinarily high attention to detail; ability to produce highly accurate documents and work products; takes great pride in his/her work; enjoys administrative challenges of supporting a busy team.
• Extremely well organized; ability to track and manage work and prioritize tasks without guidance; ability to balance competing requests in a smart and timely fashion.
• Highly proactive; a planner who thinks several steps ahead; strong ability to anticipate and execute tasks before being asked.
• Flexibility to accommodate last-minute changes and requests.
• Ability to work effectively and independently with little or no supervision, and to support executive remotely.
• Highly proficient computer skills and high degree of accuracy with Microsoft Suite (Word, Excel, PowerPoint, Outlook), and willingness to learn new technologies.
• Superior interpersonal skills and excellent judgment; ability to gather, synthesize and distribute information as appropriate; ability to build relationships at all levels of the organization.
• Ability to maintain high degree of professionalism and discretion in all activities, particularly when handling sensitive and confidential information; diplomatic style with positive, friendly manner; ability to maintain performance in high-pressure situations.
• Practical, "roll up your sleeves" team player work style and positive "can do" attitude

Pay:

• $35-$40/hour

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