Administrative Assistant
Administrative Assistant
New York, New York
|Full Time Temporary/Contract
|$ 28 - $ 30 per hour
New York, New York
Full Time Temporary/Contract
$ 28 - $ 30 per hour
July 22, 2025
|Job ID: A1424919NY-Temp_1753207193
July 22, 2025
Job ID: A1424919NY-Temp_1753207193
Job Summary
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Our client, family office is seeking a Temp Assistant to support their Accounting Team in New York. The hours are 9am - 5pm. This is a fully remote position. Duration is approximately 2 months with potential to extend.
Position will work with the Controller and two accounting professionals - Temp will provide administrative support. Ideal candidate will have strong attention to details, highly organized and expense management experience.
Ongoing Tasks:
- Collating documents to include signature pages in appropriate locations after they are scanned to us
- Performing "callbacks" for all new wire instructions we must send money to
- Making payments via portal (if able)
- Communicating with vendors, including:
- Asking for alternate payment methods
- Clarifying things that are unclear from invoices
- Discussing payment timing
- Gaining access to portals
Projects:
Gathering 2025 charitable donation acknowledgement letters from counterparties and confirming that they include the following information:
- Addressed to correct donor
- Inc lude whether or not the donee is a 501c3
- Include whether or not goods or services were received in exchange for the donation
- Include correct donation amount
- Downloading bank statements monthly and saving to appropriate area of B drive
- Setting up a CSC account for the family office that is separate from (hedge fund)
- Calling some sites we use to figure out how to add more than one 2FA cell phone number
- Calling Fidelity to see if accounts for the kids still exist there
Pay:
- $28-$30/hour
A1424919NY-Temp_1753207193
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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