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Job Title: Executive Assistant
Location: Boston, MA , 100% in office
Schedule: Monday-Friday, 8:30 AM-5:30 PM
Start Date: ASAP
Type: Temp-to-Perm
Compensation: $40-$44/hour

About the Role:

A top-tier investment firm is seeking a polished, professional Executive Assistant to support four senior-level executives. The ideal candidate will have a minimum of 3+ years supporting C-suite executives in a fast-paced Financial Services environment. This role requires a proactive, highly organized individual with excellent judgment, a collaborative spirit, and a strong sense of discretion.

Top Responsibilities:

• Heavy calendar management across multiple time zones
• Complex, detailed travel arrangements and itineraries
• Preparation and processing of accurate expense reports

Key Duties:

Administrative Support:

• Manage and maintain multiple executives' schedules
• Answer phones, screen calls, and relay messages
• Prepare internal memoranda and meeting materials
• Coordinate internal/external meetings, including catering and room set-up/clean-up

Travel & Expenses:

• Book travel, hotel, and car accommodations
• Prepare comprehensive travel itineraries
• Manage group travel coordination
• Process credit card bills and expense reports accurately and timely

Other Responsibilities:

• Open and sort mail
• Support the investment team with data entry into sourcing software and light financial tasks
• Provide overflow support to other administrative staff as needed

What They're Looking For:

• Bachelor's degree required
• 3+ years of experience supporting senior executives, ideally in Private Equity
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong communication skills-written, verbal, and interpersonal
• Excellent organizational, prioritization, and problem-solving abilities
• Proven ability to handle confidential information with professionalism
• Positive, proactive attitude and team-first mindset

Technology & Tools:

• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Zoom
• CRM/Database software
• Modern office equipment

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