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Private Equity firm located in Midtown West, Manhattan is seeking to hire a Temporary-to-Permanent Administrative Assistant to support ~4 members of the HR team. This role will primarily involve providing comprehensive administrative support to the department, including heavy calendar management, travel coordination, and event planning assistance. The ideal candidate will possess exceptional communication skills, a proactive mindset, and a strong work ethic.

Hours are 8:30/9am-5/6pm, with flexibility required for days of events (including some international events that need support). Hybrid schedule requiring 4 days/week onsite, Fridays remote, with paid overtime as needed.

Key Responsibilities:

HR & Recruitment Coordination

• Schedule interviews and manage candidate communications across multiple departments with a particular focus on Associate recruiting.
• Assist with onboarding logistics, including first-day schedules, materials, and system access
• Support offboarding processes, including exit checklists and equipment returns

Event Planning & Execution

• Assist with planning and execution of ~4 major firm events annually, plus smaller events throughout the year
• Track and reconcile event budgets, collect feedback, and document learnings for future planning
• Manage logistics: site visits, vendor coordination, purchasing of supplies and gifts, ordering branded collateral
• Maintain and refine invite lists and attendee manifests in partnership with the HR team
• Participate in bi-weekly and weekly event planning meetings as events approach

HR Operations & Administrative Support

• Help track and coordinate PTO coverage for the administrative assistant team
• Arrange firmwide headshot sessions and support other employee experience initiatives
• Assist with lunch/catering coordination and vendor management for onsite events
• Process HR-related expenses and vendor payments
• Provide basic calendar support and scheduling assistance for HR team needs
• Support coordination of firm volunteer and outreach initiatives

Qualifications:

• 2+ years of experience in HR, recruiting coordination, event planning, or office administration.
• Strong organizational skills and attention to detail; able to manage multiple priorities and deadlines
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite; experience with recruiting platforms (e.g., Greenhouse) and expense tools a plus
• Collaborative and flexible team player with a service-oriented minds - ability to work early mornings or late evenings if needed for events.

Compensation/Benefits:

• 90-110K Base DOE + Paid OT + Bonus
• Great benefits!

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