Administrative Assistant
Administrative Assistant
New York, New York
|Direct (Permanent) Full Time
|$ 119,000 - $ 120,000 per year
New York, New York
Direct (Permanent) Full Time
$ 119,000 - $ 120,000 per year
August 26, 2025
|Job ID: A1428201NY-Perm_1756223704
August 26, 2025
Job ID: A1428201NY-Perm_1756223704
Job Summary
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Our client, a global asset management firm, is seeking an Executive Assistant in New York, NY. The hours are 8:30am-5:30pm and is in office 5 days.
Responsibilities:
* Provide administrative support to the Trading team, including calendar management, scheduling meetings, and coordinating logistics
* Answer and manage incoming phone calls through the shared EA phone coverage system, ensuring all calls are handled promptly and professionally
* Prepare and process expense reports in a timely manner
* Coordinate travel arrangements and prepare itineraries as needed
* Partner with other Executive Assistants to ensure seamless team coverage and workflow
* Draft, edit, and proofread reports, presentations, and trading desk documents
Qualifications:
* 5+ years of administrative support experience, ideally within a corporate or financial services setting
* Strong communication and interpersonal skills with ability to interact professionally across all levels, including senior executives
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
* Highly organized with excellent multitasking skills and attention to detail
* Ability to exercise discretion and handle confidential information
* Positive, hardworking, team-oriented attitude with a proactive approach
* Bachelor's degree required
Compensation/Benefits:
* Up to $120K base + discretionary bonus
* Employer covered benefits medical, dental, and vision coverage
* 401(k) with match
* Generous PTO
* Additional perks offered in a collaborative, team-oriented environment
A1428201NY-Perm_1756223704
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
Beacon Hill. Employing the Future™