To Apply for this Job Click Here

Private Wealth Fund located in Midtown, Manhattan is seeking to hire an experienced Administrative Assistant (Contractor) to provide high-level administrative support to multiple Senior Vice Presidents (SVPs). This role will primarily focus on managing expense reporting, calendar scheduling, and day-to-day administrative tasks. The ideal candidate will be detail-oriented, highly organized, and capable of working in a fast-paced environment while handling confidential matters with discretion. Hours are 8:30/9am-5/5:30pm with flexibility after/before hours given time zone difference (this role coordinates heavily between US and Saudi Arabia).

Responsibilities:

• Manage and reconcile SVPs' expense reports, ensuring accuracy and timely submission in accordance with company policies.
• Maintain complex and dynamic calendars, including scheduling internal and external meetings, conference calls, and travel arrangements.
• Coordinate logistics for meetings, including preparing agendas, organizing materials, and arranging catering/room bookings as needed.
• Serve as a key point of contact for the SVPs, handling correspondence and prioritizing requests.
• Track and manage deadlines, approvals, and follow-ups to ensure smooth day-to-day operations.
• Provide additional administrative support for ad hoc projects and assignments as required.
• Summarize and prioritize the relevant teams' weekly, monthly and quarterly activities, key events, and deadlines, then facilitate alignment of resources to meet those objectives

Requirements:

• 3+ years of administrative experience supporting senior executives.
• Strong organizational skills and the ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and expense management tools (Workday, or similar).
• Excellent written and verbal communication skills.
• Strong attention to detail, with a high level of accuracy in handling expense and calendar management

To Apply for this Job Click Here