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Our client, a private financial firm, in Boston is seeking a professional Executive Assistant to support a Director, several Vice Presidents, and four Associates. This hybrid role (4 days onsite, 1 remote) offers a n immediate start and a duration of 3+ months (maternity coverage). Hours are 8:30 AM - 5:00 PM, with pay ranging from $37-$39/hour. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Key Responsibilities:

• Lead calendar management, schedule meetings, conferences, and travel.
• Coordinate travel arrangements for business and portfolio-related trips; provide itineraries and travel packets.
• Manage expenses and create monthly reports in Concur.
• Draft and edit work products, including presentations, meeting prep materials, and correspondence.
• Maintain contacts, coordinate office equipment and technology support, and manage general office duties.
• Prepare documents, decks, and presentations; maintain paper and electronic files.
• Represent the firm professionally and liaise with internal and external clients.
• Maintain confidentiality and assist with ad hoc projects, including off-hours support when needed.

Qualifications:

• Exceptional organizational skills with attention to detail.
• Proactive, motivated, and able to prioritize multiple tasks in a dynamic environment.
• Excellent verbal and written communication skills.
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook); Concur experience a plus.
• Team player with initiative, creativity, and problem-solving abilities.
• Financial services experience is a plus but not required.
• Experience booking private air is a plus.

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