Senior Administrative Assistant to CEO
Senior Administrative Assistant to CEO
New York, New York
|Full Time Temp to Hire
|$ 85,000 - $ 100,000 per year
New York, New York
Full Time Temp to Hire
$ 85,000 - $ 100,000 per year
August 28, 2025
|Job ID: A1429292NY-Temp_1756400697
August 28, 2025
Job ID: A1429292NY-Temp_1756400697
Job Summary
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Our client, a high end construction firm headquartered in Long Island City, Queens, is seeks to hire a dynamic Temp to Perm Administrative Assistant to its Founder & CEO. This role will be fully onsite 5 days/week. Hours are Monday - Friday 8am-6pm with the flexibility as needed.
DUTIES & RESPONSIBILITIES
- Under the guidance of the EA, organize and plan complex domestic and international travel arrangements for the Office of the CEO, as well as daily personal travel
- Coordinate CEO's daily work and personal activities including appointments, meetings and meals
- Assist with all aspects of the CEO's personal family communications, residences, travel, personal vehicles, and appointments, as requested
- Ensure immaculate record-keeping of CEO's files, including processing expense reports
- Maintain tracking list for all active items for the Office of the CEO
- Provide a bridge for smooth communication between the Office of the CEO, internal departments, and external parties
- Track incoming emails and other correspondence of the CEO
- Collect and disseminate appropriate materials and agendas for meetings and events
- Additional administrative duties as assigned
PREFERRED QUALIFICATIONS
- Minimum of 3 years of experience as an Administrative Assistant, ideally having supported a C-Suite or similarly positioned Executive
- Advanced MS Office skills (general "tech savviness" is a huge plus!)
- Excellent written and oral communication
- Adaptability within an ever-changing environment and priorities
- Adept at operating with the utmost discretion and confidentiality
- Strong attention to detail and meticulous record keeping and organization skills
- Flexibility in scheduling and availability after hours in a variety of time zones, including providing sporadic remote support outside of business hours, as needed
- Comfortable exercising quick and reasoned judgement in a high-stakes environment and in nuanced situations, often with incomplete information
- Ability to analyze complex situations thoroughly, anticipate problems, and generate potential solutions
- Must possess strong work ethic, high personal standards, and a commitment to professional responsibilities
Compensation:
- DOE 85k-100k + discretionary bonus once perm
A1429292NY-Temp_1756400697
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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