To Apply for this Job Click Here

Our client, a private investment firm based in Midtown, Manhattan is seeking a highly organized and detail-oriented Temporary to Permanent Executive/Personal Assistant & Office Manager to join the team. This role is in office Monday through Thursday and Friday work from home. General office hours are 8:30 - 5:30 but must be available after hours as needed.

Responsibilities

Executive/Personal Support (≈60%)

• Provide administrative support to the principal and family, including extensive scheduling and calendar management.
• Book domestic travel arrangements to various properties, handling pressing or last-minute changes when necessary.
• Serve as a personal assistant to the principal's spouse, including household support, errands within NYC, and occasional coordination with children.
• Work closely with the family's driver as needed for errands.
• Manage expenses and reporting through Expensify.

Office Management (≈40%)

• Act as the primary office manager in New York, overseeing supplies, facilities requests, and vendor management.
• Provide backup support to the current Office Manager.
• Serve as liaison with the Detroit-based Office Manager to coordinate broader office management needs.
• Ensure a professional, organized, and efficient office environment.

Qualifications

• Bachelor's degree required.
• Experience as an EA, PA, or OM preferred; open to candidates with varied backgrounds who demonstrate strong attention to detail.
• Proficiency in Microsoft Outlook and Expensify; comfort with technology and ability to pick up new systems quickly.
• Highly organized, with excellent multitasking and problem-solving skills.
• Polished communication style, pleasant personality, and the ability to maintain professionalism at all times.
• "No task too big or too small" mindset; flexible, adaptable, and proactive.

To Apply for this Job Click Here