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Our client, a financial services firm located in Midtown East, is looking for exceptional temp-to-perm Executive Assistant who is a great organizer and problem-solver. This person should be able to thrive in a dynamic, fast-paced environment. The Executive Assistant will be a resourceful and proactive professional who can anticipate needs, adapt to evolving priorities, and deliver high-quality outcomes under pressure. They are the CEO's trusted partner, enabling him to focus on strategic leadership while ensuring seamless management of his day-to-day operations. Hours will be 9:30am-6pm while being in the office Monday through Friday. Permanent salary is up to $140k depending on experience and hourly rate is up to $55/hr during the temp period.

Responsibilities:

• Begin the day by reviewing the CEO's schedule, preparing briefing notes, and ensuring all materials are ready for meetings.
• Manage last-minute calendar changes or emergencies with ease and professionalism.
• Draft, review, and send communications on behalf of the CEO to investors, partners, and internal teams, ensuring clarity.
• Analyze contracts, highlighting critical terms and potential risks for the CEO's review.
• Research and present solutions for specific projects or products the CEO is exploring, negotiating for the best quality and value.
• Collaborate with teams to follow up on projects, ensure deliverables are completed, and provide updates to the CEO.
• Attend meetings with the CEO, take thorough notes, and create actionable follow-up plans.
• Track team performance and deadlines, ensuring all questions or needs directed to the CEO are addressed promptly.
• Prepare and edit investor reports, ensuring data accuracy and a professional presentation.
• Coordinate travel logistics, including creating detailed itineraries and contingency plans.
• Respond to after-hours emergencies when needed, maintaining solution-oriented approach.

Qualifications:

• You're sharp, intuitive, and quick on your feet, with the ability to learn from experience and grow with the role.
• You have a professional demeanor and a collaborative attitude, making you approachable and enjoyable to work with.
• You're an exceptional communicator, and negotiator, capable of adapting your tone and message for different audiences-whether speaking to the CEO, investors, vendors or team members.
• You're highly organized, with an innate ability to prioritize and juggle multiple responsibilities seamlessly.
• You thrive under pressure, finding creative solutions in challenging situations.
• You have a meticulous eye for detail and a dedication to high-quality results.
• You're tech-savvy, and quick to learn new technologies.
• Proficient with tools like Microsoft Office, Google Suite, Dropbox, and Salesforce
• You're proactive and resourceful, capable of taking ownership of projects and solving problems independently.
• You're flexible, willing

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