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Office Coordinator - San Francisco or LA (Hybrid)

Location: San Francisco, CA or Los Angeles, CA
Type: Full-time
Schedule: Hybrid (minimum 3 days in-office per week)

We are seeking an experienced Office Coordinator to ensure smooth office operations and provide high-quality administrative support across multiple California locations. This role is ideal for someone with strong organizational skills, the ability to manage multiple priorities, and experience in a professional services environment.

Key Responsibilities

Office Operations & Management

• Partner with local leadership to plan and organize office operations.

• Collaborate with internal HR, IT, Finance, Facilities, and Marketing teams to align office activities with overall company strategy.

• Manage vendor relationships and oversee procurement in coordination with the broader business team.

• Support hiring and onboarding efforts for new employees, including conducting elements of orientation.

• Oversee office events, budgets, and general facilities coordination.

• Ensure efficient use of technology systems and maintain office resources.

• Process and approve office-related expenses.

• Travel to other California offices as needed.

Administrative Support

• Serve as the primary liaison for leadership, managing calendars, scheduling, and conflict resolution.

• Draft, proofread, and distribute correspondence and client materials.

• Manage phone and email communications, conference calls, and meeting logistics.

• Maintain document and client matter tracking systems.

• Lead and mentor administrative staff, providing training and guidance.

• Support professional development tracking and compliance requirements.

• Coordinate workflow to ensure seamless operations across departments.

Qualifications

Skills & Knowledge

• Strong written and verbal communication skills.

• Proven knowledge of office administration best practices.

• Proficiency with MS Office Suite; familiarity with professional services software is a plus.

• Ability to handle sensitive information with discretion.

• Strong organizational and problem-solving skills with the ability to multitask effectively.

Education & Experience

• Bachelor's degree or equivalent experience.

• 5+ years of progressive experience in office administration.

• Experience in a professional services or corporate environment strongly preferred.

Compensation & Benefits

• Salary range: $74,000 - $110,000, depending on experience and qualifications.

• Comprehensive benefits package, including health, retirement, and professional development support.

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