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Beacon Hill has partnered with a non-profit organization in Chicago in hiring a part-time Meetings and Events professional to start immediately. Our client is seeking a detail-oriented, personable, and organized professional to support our membership engagement and events programming on a part-time basis. This role is ideal for someone with strong communication skills and a passion for creating meaningful member experiences through events, programming, and relationship management.

Key Responsibilities

• Membership Support
• Serve as the first point of contact for member inquiries, providing exceptional service and support.
• Assist with membership renewals, applications, and onboarding processes.
• Maintain accurate membership records in the database/CRM system.
• Track membership metrics and prepare reports on engagement, renewals, and retention.
• Events Coordination
• Support the planning, coordination, and execution of in-person and virtual events, including meetings, networking programs, and special events.
• Manage event logistics such as venue coordination, catering, A/V, and registration.
• Handle pre-event communications, invitations, reminders, and follow-up with attendees.
• Assist with onsite event support, including setup, registration, and member engagement.
• Marketing & Communications
• Assist in developing and distributing newsletters, email campaigns, and promotional materials for events and membership initiatives.
• Update website content and social media with event and membership information.
• Administrative Support
• Track expenses and assist with event and membership budget monitoring.
• Provide general office and administrative support as needed.

Qualifications

• Previous experience in membership, events, hospitality, or nonprofit/association management preferred.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); experience with CRM/databases a plus.
• Ability to work independently and collaboratively with a small team.
• Availability to work flexible hours, including occasional evenings or weekends for events.
• Part-time position (approx. 20-25 hours per week).

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