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Our client in Cambridge, MA is seeking a Temporary Property Associate to support a team managing one or more commercial properties. This role ensures organizational excellence by handling administrative functions, providing accounting support, and maintaining strong tenant and client relationships. The position is 100% onsite in Cambridge, MA, with the potential to transition from temporary to permanent hire.

Compensation: $33/hr as a temporary employee; $70,000-$74,000 annually if hired permanently
Schedule: Monday-Friday, 9 AM - 5 PM (with flexibility to arrive early when needed)

Responsibilities

• Review, code, and process invoices for accounts payable.
• Assist with accounts receivable tasks, including billing, collections, and manual adjustments.
• Track expenses against budget and identify cost savings opportunities.
• Coordinate lease documentation, distribution, and filing.
• Monitor lease notifications to ensure deadlines are met.
• Respond to tenant inquiries by phone, email, and work order systems, ensuring prompt service.
• Maintain office organization, mail distribution, and general correspondence.
• Prepare reports, memos, and presentations for internal use.
• Maintain accurate filing systems (digital and physical) and update contact databases.
• Schedule conference rooms, meetings, lunches, events, and business travel.
• Coordinate visitor/vendor building access and track access card activations.
• Ensure tenant and vendor insurance certificates are accurate and up to date.
• Support compliance audits with accurate file preparation and record-keeping.
• Assist with tenant move-ins/outs, orientations, and welcome processes.
• Provide administrative support for vendor contracts and property budgets.
• Support engineers with utility billing and meter readings.
• Partner with property team to develop manuals, procedures, and process improvements.
• Regularly liaise with maintenance, security, and building staff to maintain high service standards.

Qualifications

• High school diploma required; bachelor's degree preferred.
• 1+ year of experience in property management, real estate administration, or office management.
• Proficiency in Microsoft Office Suite; willingness to learn new software.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong attention to detail with problem-solving capabilities.
• Comfortable adapting to change and managing multiple priorities.

What's in It for You

• Opportunity to work with an industry leader in commercial real estate.
• Access to advanced technology and resources.
• Comprehensive benefits package if hired permanently.
• A collaborative, supportive, and growth-oriented work environment.
• Opportunities to make an impact through sustainability and community initiatives.

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