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Private equity firm located in Midtown, Manhattan is seeking to hire a Temp to Perm Receptionist/Admin. This position will start late September/Early October 2025. Monday - Friday onsite. Hours 8am-5pm with 1 hour unpaid lunch, availability for OT as needed. Temp duration approximately three months before conversion.

Core responsibilities and duties of the Receptionist/Admin position include, but are not limited to:

• Answer and direct calls from the main phone line, while providing back-up phone coverage for staff members who are away from their desks. Phone coverage will include engaging and screening callers and directing them to the appropriate person.
• Order and organize catering for on-site meetings. The Receptionist will establish relationships with catering vendors and will work closely with administrative staff on catering and meeting planning needs.
• Assist staff and building security personnel with the daily visitor list. Receive guests in a welcoming manner and attend to comforts of the visitor prior to meeting start.
• Manage delivery service by arranging pickups, recording and tracking deliveries and shipments, maintaining supply inventory and preparing shipping labels. This includes sorting daily mail and preparing certified mail labels.
• Oversee conference room scheduling and assist staff members regarding conference room availability. Monitor general upkeep of conference room appearance and inventory throughout the day. Stocking pantry as needed.
• Support the Director of Human Capital; Complex scheduling, strategic calendar planning, and sophisticated calendar management: Strategically book interviews to maximize team members' efficiency. Maintain frequently changing calendars through Outlook.

Skills:

• Degree required
• Extraordinarily high attention to detail; ability to produce highly accurate documents and work products; takes great pride in their work; enjoys reception/administrative challenges of supporting a busy team.
• Extremely well organized; ability to track and manage work and prioritize tasks without guidance; ability to balance competing requests in a smart and timely fashion.
• Highly proactive; a planner who thinks several steps ahead; strong ability to anticipate and execute tasks before being asked.
• Flexibility to accommodate last-minute changes and requests.
• Ability to work effectively and independently with little or no supervision
• Highly proficient computer skills and high degree of accuracy with Microsoft Suite (Word, Excel, PowerPoint, Outlook), and willingness to learn new technologies.
• Superior interpersonal skills and excellent judgment; ability to gather, synthesize and distribute information as appropriate; ability to build relationships at all levels of the organization.
• Ability to maintain high degree of professionalism and discretion in all activities, particularly when handling sensitive and confidential information; diplomatic style with positive, friendly manner; ability to maintain performance in high-pressure situations.
• Work in tandem with other Admins in New York and Boston.
• Practical, "roll up your sleeves" team player work style and positive "can do" attitude

Compensation

• 70K-80K perm base, temp rate paid in line. OT eligible when perm
• Medical - 0 covered by the firm (no deductible, employee only responsible for co-pays), Dental-standard package, no upfront cost to employee, Vision-standard package, no upfront cost to employee, 401K- firm invests 10% of annual salary into employee pension. No employee match necessary. 3 weeks paid vacation, Sick time and personal time

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