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Single-family office located in Midtown, Manhattan is looking for a bright, articulate, and motivated Temporary Executive Assistant & Office Manager to provide interim coverage. This role will support the President & CIO and General Counsel with certain traditional Executive Assistant functions and various ad hoc projects(e.g., document preparation, organization, etc.). The Executive Assistant and Office Manager will also oversee the daily operations of the Firm's office, including ordering office and IT supplies, basic pantry items, and other customary office manager duties. If you are eager to join a growing, past-paced, lean, and professionally managed firm, this is the right position for you.

Position Overview:
Executive Assistant:

• Manage a complex calendar (meetings and meals with third parties, etc.)
• Arrange travel and prepare itineraries (~1-2 trips / quarter)
• Compile and submit expense reports
• Assist CIO with preparation for meetings (finding and printing bios, etc.)
• Join weekly calls (e.g., IT), take notes and report discussion topics and next steps
• Oversee ad hoc projects (e.g., design and procurement firm-branded items, website updates, new hire onboarding, etc.)

Office Manager:

• Traditional office management functions (e.g., pantry items, visitor access, etc.)
• Liaise with various third-party service providers (e.g., IT, landlord)
• Coordinate team events, holiday gathering, etc.

Administrative Support:

• Organize and file key documents (e.g., NDAs, contracts, etc.)
• Download and organize various financial and tax documents from online portals
• Other ad-hoc tasks of an administrative nature

Requirements:

• At least five (5) years of experience as an administrative professional
• Interest and experience in working with a small, collegial team
• Experience overseeing projects and an ability to take ownership of them
• Exceptional organizational, multi-tasking, and prioritizing skills
• An outstanding, can-do attitude and work ethic with a high degree of energy
• Desire to work in a fast-paced environment
• An ability to foresee problems and employ a creative approach to problem solving
• Flexibility to switch quickly among projects
• A self-starter and proactive by nature
• Outstanding communication skills (written and oral)
• Ability to maintain confidentiality and discretion in all aspects of their work
• Excellent judgement and a commitment to the highest standards of honesty, integrity, and ethics
• Ability to prioritize multiple tasks to successfully meet deadlines

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