Executive Assistant
Executive Assistant
New York, New York
|Direct (Permanent) Full Time
|$ 95,000 - $ 96,000 per year
New York, New York
Direct (Permanent) Full Time
$ 95,000 - $ 96,000 per year
June 18, 2025
|Job ID: A1431543NY-Perm_1750276203
June 18, 2025
Job ID: A1431543NY-Perm_1750276203
Job Summary
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Our client, an investment management firm, is seeking an Executive Assistant to support their Investor Relations team in New York, NY. The hours are expected to be 9:00AM - 5:00PM with a one-hour lunch, five days per week in office.
Responsibilities:
* Provide administrative support to the Investor Relations team
* Manage complex calendars and schedule internal and external meetings
* Coordinate extensive domestic and international travel including multi-leg itineraries, visa processing, flights, hotels, cars, and dining
* Prepare detailed travel itineraries and anticipate last-minute changes
* Greet guests and assist with meeting preparation, including food and beverage setup and cleanup
* Submit and track monthly expense reports in a timely manner
* Oversee planning and logistics for the firm's annual advisory board and investor meetings
* Enter meeting notes and maintain records in CRM system (DealCloud)
* Maintain contact lists and assist with preparation of meeting materials including agendas and presentations
* Prioritize tasks and manage multiple deadlines with minimal supervision
* Support team with additional projects and administrative duties as needed
Qualifications:
* Bachelor's Degree required
* 3-7+ years of experience supporting client-facing professionals in finance, preferably in Investor Relations
* Strong travel booking experience, with comfort managing high-volume, fast-changing itineraries
* Proficient in Microsoft Office Suite and CRM systems (DealCloud experience a plus)
* Strong attention to detail, organizational skills, and communication skills
Compensation/Benefits:
* Up to $95,000 - $100,000 base salary, plus bonus and paid overtime
* 100% covered healthcare under one plan
- 401K with match
* Generous PTO
* Fertility benefits
A1431543NY-Perm_1750276203
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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