Administrative Assistant
Administrative Assistant
New York, New York
|Direct (Permanent) Full Time
|$ 109,000 - $ 110,000 per year
New York, New York
Direct (Permanent) Full Time
$ 109,000 - $ 110,000 per year
September 18, 2025
|Job ID: A1431568NY-Perm_1758202115
September 18, 2025
Job ID: A1431568NY-Perm_1758202115
Job Summary
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Our client, an outsourced investment office, is seeking an Administrative/Executive Assistant to join their team. The hours are 9am-5:30/6pm with some overtime needed, and this role is onsite five days per week at their office in Manhattan.
Responsibilities:
* Provide administrative support to a Partner, MD, and Senior Principal, while assisting others in the office as needed
* Manage complex calendars, schedule meetings, and handle travel coordination (domestic and international)
* Process expense reports and ensure timely, accurate submissions
* Welcome and coordinate with visitors, clients, and internal teams; share in reception and operational duties
* Support office operations including meeting preparation, catering, and maintaining supplies and workspace
* Assist with projects, presentations, events, and other ad hoc administrative needs
Qualifications:
* Bachelor's degree strongly preferred
* 5+ years of EA experience, ideally within professional services
* Strong organizational and multitasking skills with excellent attention to detail
* Professional maturity, interpersonal confidence, and ability to engage senior leaders
* Proven judgment with discretion handling confidential information
* Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
* Warm, direct communicator with a service-oriented mindset
Compensation/Benefits:
* Up to $110K base salary + bonus + paid overtime
* Medical, dental, and vision
* Short- and long-term disability, life insurance, FSA, commuter benefits
* Generous PTO package
* 401(k) with employer match
A1431568NY-Perm_1758202115
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
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