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Small private equity company located in Midtown East, Manhattan, is seeking to hire a Temporary Executive Assistant to support the firm's two Co-Presidents (the "Senior Executives"). This position requires a commitment of at least 60 days, with potential to extend or convert permanently for the right candidate. This position requires 4 days in the office with one day remote from the hours of 8am-5pm but requires reachability after-hours and on weekends (paid OT while temp).

The Executive Assistant is responsible for supporting the Senior Executives in a variety of ways, including both professional and personal (heavier on the personal side for both): time and calendar management, meeting preparation, travel planning and assistance, mail merges, database management, presentation preparation, assistance with special projects and serving as a "gatekeeper". A successful candidate is professional in demeanor, able to manage multiple projects simultaneously without becoming flustered, highly-detail oriented, proactive, and friendly. This role requires superb judgment, discretion and the ability to work calmly under pressure, while ensuring all responsibilities are successfully met.

Pay rate up to $60/hour for temp candidates.

Responsibilities Include (but are not limited to):

• Managing the Senior Executives' calendars, including for business meetings, calls, travel and social activities, including events that intersect with business priorities
• Planning and coordinating travel including air travel (commercial and private), hotels, ground transportation, itineraries and prep materials for related meetings when needed
• Working with the Senior Executives to develop monthly Board meeting schedules (a mix of in-person and virtual)
• Preparing and managing the Senior Executives' expense reports
• Fielding phone calls, emails and messages and delivering accordingly
• Ensuring the advance delivery of briefing materials for meetings, as needed
• Preparing and coordinating correspondence
• Assisting with personal issues and scheduling / initiatives such as a memberships, partnerships, and concierge services as necessary
• Updating Salesforce.com databases for transactions, investors and investment banking relationships
• Managing mail merge activities for investor communications
• Assisting in PowerPoint presentation preparation
• Providing project management assistance on an ad hoc basis
• Maintaining a sense of urgency with a calm and a positive attitude

Requirements

• Minimum 5 years' relevant experience in a professional setting
• Bachelor's Degree preferred
• Willingness to work 8 am to 5 pm daily and to be available from home occasionally on nights and weekends to ensure travel has gone smoothly/shipments have been delivered, etc. Must have experience booking private travel.
• Excellent organizational and multitasking skills
• Strong written and verbal communications skills
• Ability to make decisions based on sound judgment and good critical thinking skills
• Ability to work independently in an effective and efficient manner; a self-sufficient, quick learner
• Highly professional and able to maintain tact and confidentiality at all times
• Excellent interpersonal skills and ability to work collaboratively with others
• Sensitivity and respect for Senior Executives different work styles, and needs
• Superior written and verbal communications skills
• Desire to be a team-player and foster a positive company culture; a sense of teamwork and community
• High degree of facility with Microsoft Excel^TM, Word^TM and PowerPoint^TM

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