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Non-profit organization located in Downtown, Manhattan is seeking to hire a Temporary Executive Assistant to provide executive-level support to the President in the New York office and will work closely with him on all aspects of his role managing the organization and representing it to the public. This position will require a 3-6 month commitment with potential to become permanent for the right candidate. This is an in-person position based at our headquarters in New York City. The staff is in the office at least four days per week.

Responsibilities include managing email correspondence; scheduling; coordinating travel and expense management; helping prepare for media appearances; managing meeting logistics; producing, proofreading, and formatting documents; and assisting with public events. The Executive Assistant will participate in the management of the organization and will interact with staff colleagues, Board of Directors members, donors, and journalists, among others. The job is fast-paced and at the center of a hard-hitting, ambitious organization.

The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector.

Responsibilities:

• Support and work closely with the President on all aspects of his role, including relations with staff, board, donors, allies, public officials and the media
• Screen emails and phone calls, ensuring timely responses and work with Development and Communications teams
• Manage the President's calendar, schedule internal and external meetings
• Make travel arrangements for frequent trips
• Assist with fundraising, including donor relations and events, and participate in fundraising team meetings
• Work with others to coordinate organizational projects and meetings, including executive team and Board of Directors meetings
• Organize mailings, maintain contact lists, and other inter-department initiatives
• Ensure President is prepared for meetings (including compiling and printing relevant documents), and helping prepare him for frequent television, radio and media appearances
• Prepare and proofread correspondence on behalf of the President
• Manage President's expense reports and lobbying disclosures
• Facilitate invoices, contracts, and other documents requiring President's approval
• Collaborate with the Managing Director, Executive Team, and Senior Leaders across the organization
• Keep informed about major projects; stay abreast of current priorities as they relate to the organization's goals and strategy

Qualifications:

• 5+ years of experience providing executive level administrative support to leadership in government, nonprofit management, law, philanthropy, or business (that support can include scheduling, calendar management, project management, etc.)
• A bachelor's degree
• The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector.
• Experience in managing fast-changing schedules
• Very well-organized and detail-oriented with a commitment to excellence
• Ability to multi-task, be flexible, stay organized under pressure, and adjust to changing demands and circumstances
• Strong project management experience
• Professional and self-confident interpersonal skills - the job requires frequent interaction with diverse individuals, including board members, staff leaders, and funders
• Ability to professionally handle confidential information, including related to fundraising, management, and personnel issues
• Strong written and oral communication skills.
• Research-savvy; internet and resource proficient
• Proficiency in MS Office applications required. Salesforce knowledge a plus.
• A willingness to work overtime hours to meet important deadlines or complete urgent projects

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