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We are currently seeking a highly organized and motivated Senior Administrative Assistant to work for a professional office in the Midtown area. This role plays a critical part in providing essential administrative support to the leadership team in this expanding office. The successful candidate will be responsible for a wide range of tasks that contribute to the smooth functioning of our client's office operations.

Key Responsibilities:

• Document Preparation: Create and produce a variety of documents including correspondence, reports, and other essential documentation. Ensure accuracy and attention to detail in all written materials.

• File Management: Efficiently maintain and organize documents in both physical and digital formats. Track suspense files to ensure timely follow-up and completion of tasks.

• Communication Handling: Manage facsimile transmissions, photocopying, and ensure proper sending and receiving of documents. Provide reliable and professional telephone support as needed.

• Meeting Support: Record comprehensive and accurate meeting minutes during various office meetings. Help facilitate effective communication and documentation.

• Travel Arrangements: Assist in making travel arrangements for team members. Coordinate flights, accommodations, and transportation to ensure seamless business travel experiences.

• Inventory Management: Monitor and maintain inventory levels of office supplies. Place orders for supplies as needed, ensuring the availability of essential items.

Qualifications:

• Experience: 5+ years of experience as an administrative assistant or similar role. Familiarity with office software and equipment is essential.

• Education: Undergraduate degree preferred

• Organization Skills: Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

• Attention to Detail: Meticulous attention to detail to ensure accuracy in documentation and correspondence.

• Communication: Excellent written and verbal communication skills.

• Technical Proficiency: Proficient in using office software (Microsoft Office Suite) and handling office equipment (fax machines, photocopiers, etc.).

• Team Player: Ability to work collaboratively within a team environment, demonstrating flexibility and a positive attitude.

• Problem-Solving: Aptitude for identifying challenges and finding effective solutions.

• Professionalism: Maintain a high level of professionalism, confidentiality, and discretion in handling sensitive information.

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