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Our client, a legal firm in the heart of Time Square, is seeking a Temporary to Permanent Office Services/Events Assistant. The hours are 12pm-8pm and require to be in office 5 days a week. This role is a great opportunity who enjoys meeting new people and lending a helping hand where needed.

Responsibilities:

• Welcome and direct all visitors to the Firm.
• Route incoming calls to appropriate individuals
• Schedule and coordinate all conference room activities and functions (i.e., coffee set-up, catering needs, arrangement of all video/audio equipment, supplies, etc.) utilizing LIBRIS software.
• Liaise effectively with Hospitality, Facilities, IT and US Client Services.
• Ensure that all conference rooms are clean and neatly maintained.
• Collect information and prepare daily bulletin for Firm distribution.
• Taxi bookings for clients and staff
• Maintain a neat and orderly reception area, catering kitchen, and employee lounge reflective of Firm standards.
• Assist with special projects as requested including but not limited to, updating holiday charts, addressing envelopes, updating contacts.
• Other duties as assigned

Qualifications:

• High School Diploma or equivalent required
• Strong client/customer service focus
• Professional polished appearance
• Excellent communication/interpersonal skills
• Good grammar and writing skills
• Strong organizational skills; ability to multi-task
• Excellent follow-up skills
• Willingness to be flexible with schedule when necessary
• Exemplary record of reliability and dependability
• Positive, pro-active, attitude
• Ability to work under own initiative
• Ability to work to a deadline
• Ability to deal with competing demands and manage expectations / prioritize effectively
• IT literate / knowledge of Microsoft Word

Compensation:

• DOE 55k-62k, hourly in line

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