Executive Assistant
Executive Assistant
New York, New York
|Full Time Temporary/Contract
|$ 45 - $ 45 per hour
New York, New York
Full Time Temporary/Contract
$ 45 - $ 45 per hour
October 06, 2025
|Job ID: A1433527NY-Temp_1759769660
October 06, 2025
Job ID: A1433527NY-Temp_1759769660
Job Summary
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Our client, a Biotechnology Research firm, is seeking an open-ended Temporary Executive Assistant to join their growing team. The hours are 9am-5pm (flex as needed given there will be UK coverage). This role is in office 2 days with 3 days work from home. The office is in Berkley Heights, NJ. Hourly rate is up to $45/hr.
Responsibilities:
- Provide a full range of administrative services for the executives
- Manage and maintain a complex Outlook calendar
- Schedule meetings, organize catering, prepare agendas
- Coordinate extensive domestic and international travel arrangements, including arranging visas, booking hotels and transportation, and managing itineraries
- Manage invoices, budget reports, and timely submission of team expense reports
- Prepare presentations, emails, and sensitive documents
- Handle general office duties and ad hoc projects
Qualifications:
- Bachelor's Degree highly preferred
- 5+ years of experience supporting at least 2 executives, preferably out of pharma
- Tech savvy: proficient in Microsoft Office Suite (Word, PP, Excel)
- Demonstrated strength in time management and organizational skills
- Must have international travel booking experience
- Must have experience working across time zones
A1433527NY-Temp_1759769660
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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